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Product Startups
Product Roadmap Board
Turn Roadmap Themes Into Shipped Features
The Product Roadmap Board template gives product teams a clear path from raw ideas to shipped features. Instead of scattered docs and stale slide decks, every roadmap theme becomes a concrete task that moves through five columns: Themes & Ideas, Planned, In Progress, In Review, and Shipped. Use the kanban board to prioritize themes, track engineering and design progress, and give stakeholders visibility into what's landing next. Connect an AI agent through the MCP server to automatically capture new theme requests, advance tasks as work progresses, and keep milestone reviews on schedule—so your roadmap stays a living plan instead of a static document.
kanboard.io/templates/product-roadmap
Template preview
Product Roadmap Board
5 columns
Themes & Ideas
3Capture raw roadmap themes and feature ideas before they're scoped into actionable work.
Dark mode support
Evaluate demand and design implications for a dark theme across the macOS app and web board.
Bulk task editing
Investigate whether users need to update multiple tasks at once from the kanban board.
Planned
3Hold roadmap items that have been scoped and prioritized for an upcoming milestone.
Command palette shortcuts
Define keyboard shortcuts to trigger command palette actions for task creation and navigation.
REST API rate limit docs
Write documentation covering REST API rate limits and authentication for third-party integrations.
MCP server task templates
Design reusable task templates agents can apply via the MCP server for common workflows.
In Progress
3Track roadmap work actively being built or designed this cycle.
Board column reordering
Implement drag-and-drop reordering of columns on the kanban board with persisted state.
macOS app offline mode
Add local caching so the macOS app remains usable without an active network connection.
Keyboard shortcut settings panel
Build a settings screen letting users remap keyboard shortcuts for common board actions.
In Review
2Hold completed roadmap work awaiting stakeholder or QA review before shipping.
Command palette search improvements
Review updated fuzzy search logic in the command palette for accuracy and speed.
REST API webhook events
QA review of new webhook payloads triggered by task and column changes via the REST API.
Shipped
2Archive roadmap themes that have been delivered and released to users.
MCP server public launch
Confirmed released: MCP server now available for connecting AI agents to boards.
macOS app v2 release
Confirmed released: macOS app update with improved sync and performance.
How to run this board
Step 1
Capture every incoming roadmap theme or feature request in the Themes & Ideas column with a short description.
Step 2
Scope and prioritize themes into concrete tasks, moving ready items into the Planned column ahead of the next milestone.
Step 3
Move tasks into In Progress as engineering, design, or content work begins, updating descriptions with owners and scope.
Step 4
Shift completed work into In Review for stakeholder or QA sign-off before release.
Step 5
Move approved, released work into Shipped to keep an auditable history of delivered roadmap themes.
AI agent usage
Run it with AI agents
An AI agent connected via the MCP server can turn high-level roadmap themes into concrete, trackable work by creating tasks directly on the board, moving them across columns as they progress, and updating details as scope changes. This keeps the roadmap board a single source of truth for product direction, execution status, and milestone reviews without manual busywork.
# Product Roadmap Board Agent Instructions
This board uses columns: Themes & Ideas, Planned, In Progress, In Review, Shipped.
- Use `create_task` to add new roadmap items to Themes & Ideas when a stakeholder proposes a theme.
- Use `move_task` to advance tasks left-to-right as work progresses (Planned -> In Progress -> In Review -> Shipped).
- Use `update_task` to refine task descriptions with scope, owner, or target milestone once a theme is broken into concrete work.
- Use `list_tasks` and `get_task` before creating duplicates; check existing tasks in the relevant column first.
- Respect the free plan limit of 1 project and 25 tasks total; if near the limit, ask the user before creating new tasks.
- Never invent features or pricing outside: kanban board, columns, tasks, keyboard shortcuts, command palette, MCP server, REST API, macOS app.Add a new roadmap theme called 'Faster onboarding flow' to the Themes & Ideas column with a short description.
Move the 'Command palette shortcuts' task from In Progress to In Review and update its description with test results.
List all tasks currently in the Planned column so I can prioritize next sprint's milestones.
Learn more about the board-centric workflow in Kanban for AI Agents or open the MCP guide.
Frequently asked questions
How many roadmap tasks can I track on the free plan?
The free plan supports 1 project with up to 25 tasks total, which covers this 5-column roadmap board comfortably if you archive Shipped items periodically.
Can I connect an AI agent to manage this roadmap board?
Yes. The MCP server lets AI agents use tools like create_task, move_task, and update_task to manage roadmap themes directly on your board.
What happens if I exceed the free plan's 25-task limit?
You'll need to delete or archive older tasks, or upgrade to the pro plan ($12/mo or $96/yr) for higher limits.
Can multiple people collaborate on this roadmap board?
The board, tasks, and columns are accessible via the kanban board interface, REST API, and macOS app, so team members can update roadmap items from their preferred surface.
How do I reorganize roadmap priorities quickly?
Use the command palette or keyboard shortcuts to move tasks between columns like Planned and In Progress without leaving the keyboard.
Is this template customizable beyond the 5 columns shown?
You can rename or restructure columns as needed, as long as the total stays within the 3-6 column range supported by the board.
Related templates
Ready to create this board?
Sign in and use the template to create a project with columns and sample tasks.